Audit Log
The Audit Log gives you a complete, read-only record of all important actions in your docs101 account. Every time a user logs in, an invoice is created, a customer is updated, company settings change, or a team member is invited or removed, it is recorded here.
What Gets Logged
| Category | Actions |
|---|---|
| Invoices | Created (finalized), Sent, Paid, Canceled |
| Customers | Created, Updated, Deleted |
| Settings | Company details updated |
| Users | Login, Invited, Removed |
Template changes, payment term changes, bank account changes, numbering changes, and draft creation are not recorded in the Audit Log.
Where to Find It
- Navigate to Settings in the main navigation
- Click the Audit Log tab (last tab)
All company members can view the Audit Log regardless of their role. It is read-only — entries cannot be edited or deleted.
Reading an Entry
Each entry in the Audit Log shows three columns:
| Column | Description |
|---|---|
| User | Avatar with initials and the name of the person who performed the action. System-triggered actions show [SYS] System. |
| Action | A colored badge (e.g., CREATED, SENT, PAID) followed by the affected object and optional context. |
| Date | Timestamp in your browser's timezone, formatted as DD.MM.YYYY, HH:mm. |
Example row:
[MM] Max Mustermann — SENT Rechnung 01012026 an Musterkunde GmbH — 19.03.2026, 14:30
Filtering the Log
Three client-side filters are available. All filters are combined with AND logic.
Category Filter
A multi-select dropdown lets you show or hide entries by category:
- All (default) — Shows everything
- Invoices — Only invoice-related actions
- Customers — Only customer-related actions
- Settings — Only company settings changes
- Users — Only team member actions
Date Range
Use the From and To date fields to narrow entries to a specific time period.
User Filter
Select a specific user from the dropdown to see only their actions. The dropdown is populated dynamically from the users who appear in the log.
Action Badge Colors
| Badge | Color | Actions |
|---|---|---|
| CREATED | Green | Invoice finalized, Customer created |
| UPDATED | Blue | Customer updated, Settings updated |
| DELETED | Red | Customer deleted, User removed |
| SENT | Primary | Invoice sent via email |
| PAID | Green | Invoice marked as paid |
| CANCELED | Gray | Invoice canceled |
| LOGIN | Blue | User logged in |
| INVITED | Blue | Team member invited |
Pagination
The Audit Log displays 20 entries per page, sorted by date (newest first). Use the pagination controls at the bottom to navigate through older entries.
Data Retention
Audit log entries are automatically deleted after 30 days. This cleanup runs daily, so you always have a rolling 30-day window of activity.
The Audit Log only records actions that happen after the feature is enabled. Existing historical data is not backfilled — the log starts empty and fills up naturally as you use docs101.